Why work at Blaney McMurtry LLP?
Blaney McMurtry LLP is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than seventy years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service.
Our motto is “Expect the Best” and that goes both ways. At Blaneys, we value a diverse and inclusive workplace that respects and supports all of our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us and this is why we offer an excellent benefits package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals.
We are seeking a highly organized and proactive Facilities Manager to join our prestigious law firm in downtown Toronto. Reporting directly to the Director of Human Resources, you will oversee all aspects of facility maintenance, office space management, and related services, ensuring a safe and efficient environment for our staff. The successful candidate will be highly motivated, accountable for their responsibilities, and always striving to shine in their role. If you are someone who takes pride in their work, is exceptionally organized, and seeks opportunities to make a lasting impact, this position is for you. Additionally, a strong level of customer service is essential, as you will regularly interact with staff, vendors, and building management to ensure the office environment is seamless and professional.
Key Responsibilities:
- Facilities & Office Maintenance: Administer and maintain office systems (telephone, security) and equipment, including managing employee access and coordinating with Brookfield Security. Oversee general facility upkeep, including liaising with cleaning and operations staff for issues related to temperature, cleaning, and airflow.
- Procurement & Inventory: Manage the procurement of office supplies, equipment, and furnishings, ensuring proper inventory levels of items such as light bulbs, batteries, headsets, and office accessories. Oversee regular repairs and maintenance of office equipment, coordinating with vendors and suppliers as needed.
- Space & Office Management: Coordinate office moves, furniture re-arrangements, and workstation setups. Ensure ergonomic assessments are conducted for desk setups and chair positioning. Maintain records of office space availability and assist in future space planning.
- Facilities Reporting & Safety: Conduct regular inspections of premises, preparing reports for the Joint Health and Safety Committee. Act as Emergency Warden representative, assigning emergency roles and ensuring procedures are followed during drills or actual emergencies.
- Vendor & Budget Management: Obtain quotes from vendors for facility-related services and supplies, negotiate pricing, and ensure timely delivery. Contribute to the preparation of budgets related to office space, furniture, equipment, and maintenance, while monitoring budget variances.
- Reception Relief: Provide occasional relief to reception when needed, ensuring continuity of office operations.
- Offsite Storage & Shredding: Work with offsite storage and shredding companies to manage records and other materials efficiently and securely.
- Physical Requirements: Ability to lift and move up to 50 lbs as needed for various office tasks, such as setting up equipment or moving supplies.
- Other Duties as Assigned: Perform additional tasks or projects as needed to support the overall operations of the office.
Skills, Knowledge & Experience Required:
- Minimum of 5 years of experience in facilities management or building operations, preferably in a professional office or legal setting.
- High school diploma or equivalent; certifications or a college diploma in facilities management or a related field is an asset.
- Strong knowledge of office systems (telephone, security) and experience in managing procurement, repairs, and vendor relations.
- Strong customer service skills with the ability to interact professionally and positively with staff, vendors, and building management.
- Exceptional communication, organizational, and time-management skills with a strong ability to solve problems and make decisions in a fast-paced environment.
- Leadership capabilities with a proven ability to manage vendors, contractors, and building management.
To apply for this position, please submit your resume to Anthony Belmonte at abelmonte@blaney.com. In your email, make sure to include the job title in the subject line. Only those candidates selected for an interview will be contacted.
This position is full time in office.
If you require any accommodation in the application process, please contact us. Blaney McMurtry is committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs.
We look forward to hearing from you and thank you for your interest.