Why work at Blaney McMurtry LLP?
Blaney McMurtry LLP is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than seventy years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service.
Our motto is “Expect the Best” and that goes both ways. At Blaney, we value a diverse and inclusive workplace that respects and supports all of our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us, and this is why we offer an excellent benefit package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals.
A File Closing Assistant in a law firm is responsible for assisting with the finalization, organization, and closure of legal files. This includes preparing files for storage or destruction in accordance with firm policies and legal requirements. The role is administrative and clerical, supporting lawyers, law clerks, and legal assistants by ensuring that files are properly closed, documented, and managed for future reference or compliant disposal.
What you will be doing:
- Review and audit legal files to ensure all necessary documents are present and properly executed.
- Work with legal assistants and law clerks in the preparation of relevant forms and for file closure
- Prepare files for storage or destruction, including labeling, indexing, and updating file management systems.
- Coordinate the transfer of files to off-site storage or arrange for secure destruction in compliance with retention policies.
- Maintain accurate records of closed files and update file closure logs and databases.
- Communicate with legal staff to confirm file status and resolve outstanding issues prior to closure.
- Retrieve closed files from storage as needed.
- Assist with scanning, photocopying, and data entry related to file management.
- Ensure confidentiality and security of all client and firm information.
Qualifications:
- Legal Assistant, Law Clerk or Paralegal certificate or diploma.
- Previous experience in a law firm or legal environment is preferred.
- Strong organizational skills and attention to detail.
- Ability to work independently and collaboratively within a team.
- Familiarity with legal file management systems and Microsoft Office Suite.
- Excellent verbal and written communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Post-secondary education in legal studies is required.
Pay: CA$45,000.00 - CA$60,000.00 per year
This position is full time on-site.
To apply for this position, please submit your resume to Anthony Belmonte at abelmonte@blaney.com. In your email, make sure to include the job title in the subject line. Only those candidates selected for an interview will be contacted.
If you require any accommodation in the application process, please contact us and we will work with you to meet your needs. Blaney McMurtry is committed to providing accommodations for people with disabilities.
We look forward to hearing from you and thank you for your interest.